U. S. NAVAL ACADEMY PARENTS’ CLUB
OF MICHIGAN
BY-LAWS
Article I
Name
The name of this organization
shall be the U.S. Naval Academy Parents' Club of Michigan.
Article II
Purpose
The purpose of the organization
is to provide information and support to U. S. Naval Academy appointees, midshipmen,
graduates, and their parents and/or guardians.
The Club will not engage in any
political or lobbying activities.
Article III
Membership
Section 1: Regular Membership
(with voting rights) is open to any parent or guardian of a U. S. Naval Academy
Michigan appointee/midshipman, in one of the four current classes plus the
incoming class, or student enrolled at a U.S. Naval Academy Preparatory
School. After the midshipman
graduates or separates, the Regular Member (with voting rights) is changed to
an Associate Member (no voting rights).
Section 2: Alumni Membership (no
voting rights) is open to any parent or guardian of a U. S. Naval Academy
graduate from the State of Michigan or any resident of the state of Michigan
who is the parent or guardian of a U. S. Naval Academy graduate.
Section 3: Associate Membership
(no voting rights) may be made available to any other interested person.
Section 4: Life Membership (with
voting rights) is open to any parent or guardian of a U. S. Naval Academy
Michigan appointee/midshipman, in one of the four current classes plus the
incoming class, or student enrolled at a U.S. Naval Academy Preparatory
School. Two years after the
midshipman graduates or separates, the Life Member (with voting rights) is
changed to an Associate Member (no voting rights).
Section 5: Membership in good
standing may be maintained only by payment of dues levied by the Club.
Article IV
Officers
Section 1: The officers of the
Club shall be the President, Vice-President, Secretary and Treasurer.
Section 2: Office holders may be
either individual members or a husband-wife team.
Section 3: Only Regular Members
in good standing shall be eligible to serve as officers of the Club.
Section 4: The term of office
for each office holder shall be one year and begin immediately after the
annual Spring election meeting.
Section 5: The President shall
preside at all meetings of the Club and shall have such powers and duties
usually associated with the office of president.
Section 6: The Vice-President
shall succeed to the presidency in case of a vacancy in that office; shall
perform the duties of the President in his or her absence; and shall carry
out such other duties as may be directed either by the President or Board of
Directors.
Section 7: The Secretary shall
keep a record of the proceedings of meetings and shall be responsible for and
conduct such correspondence as shall be directed either by the President or
Board of Directors.
Section 8: The Treasurer shall
be responsible for the collection of dues and shall keep an accurate and
complete account of all funds received and disbursed.
Section 9: The officers shall
meet before the first Club meeting following their election for the purpose
of appointing three members to be class representatives, one for each of the
three upper classes at the U. S. Naval Academy for the Fall semester of that
year, and one member to be an alumni representative. The fourth class
representative shall be appointed by the officers by September lst of each year
Class representatives and the alumni representative may be either individual
members or a husband-wife team.
Section 10: It is preferred that
the President of the Club be the parent of a Midshipman First Class.
Article V
Board of Directors
Section 1: The Board of
Directors shall consist of the officers; the immediate past-president; class
representatives; and an alumni representative. There may be an
appointment by the Board of Directors of one Blue and Gold officer from each
of the East and West regions of the state that shall be recommended by the
Coordinator of Blue and Gold Officers. The Blue and Gold Officers shall
be requested to serve in the capacity of "Advisor to the Board".
All shall serve until the end of the next annual Spring election
meeting.
Section 2: The Board of
Directors shall direct and administer the affairs of the Club between
meetings of the Club except as otherwise provided in the by-laws.
Section 3: Meetings of the Board
of Directors may be held at the call of the President or any three members of
the Board.
Section 4: Should the President
become ineligible or resign, the Vice-President shall assume the title and
duties of the President. Should any other vacancy occur, the Board
shall appoint an eligible member to fill the unexpired term for such vacancy.
Section 5: Any individual
appointed to the Board of directors in the capacity of "Advisor to the
Board" shall not be permitted to vote on motions placed before the Board
of Directors but may participate in all other matters of the Board of
Directors.
Article VI
Meetings
Regular meetings of the Club
shall be held at a place to be determined by the Board. Special
meetings of the Club may be called by the President, the Board, or upon the
written request of ten members.
Article VII
Elections
Section l: The officers shall be
elected for a term of one year by a majority of those Regular Members voting
at the annual Spring election meeting or by mail-in (regular US Postal
Service) or electronic ballot if deemed necessary by the Board. An electronic ballot will be sent to Life
Members for a period of two years after their midshipman graduates or
separates and to all voting Members in good standing for which we have a
current e-mail address.
Section 2: Nominations to
elective office shall be made by at least three Regular Members in good
standing who shall be appointed by the Board at least one month prior to the
annual Spring election meeting and these members shall constitute the
Nominating Committee.
Section 3: Any Regular Member in
good standing may nominate from the floor at the annual Spring election
meeting.
Article VIII
Standing Committees
Section l: All committee
positions shall run co-terminously with that of the president.
Section 2: Chairpersons for the
following standing committees shall be appointed as necessary by the
president:
·
Academy Liaison
·
All Academy Ball
Committee Liaison
·
Directory
·
Hospitality
·
Logistics
·
Membership
·
Mid Support
·
Name Badges
·
Plebe Pamphlet
·
Website
Administrator
Article IX
Dues
Section 1: Dues for Regular,
Alumni and Associate membership shall be voted upon each year by the
membership at the annual Spring election meeting.
Section 2: Annual dues shall be
payable in June of each year.
Article X
Publications
A Club Plebe Informational
Pamphlet shall be published.
Article XI
Rules of Order
Meetings of the Club shall be
conducted in an informal manner unless a motion is passed by a majority vote
of those Regular Members voting to conduct the meeting under Parliamentary
authority. In such cases, Robert's Rules of Order, Newly Revised, shall
govern the conduct of business for that meeting only.
Article XII
Amendments
These by-laws may be amended
without previous notice by a two-thirds vote of those Regular Members voting
at any meeting of the Club, provided that no change in the by-laws shall take
effect until thirty days following an affirmative vote to change them has
been made.
Article XIII
Dissolution
In the event of dissolution, all assets remaining after meeting all
liabilities shall be distributed to the U. S Naval Academy, Midshipman
Welfare Fund at the U. S. Naval Academy, Annapolis, Maryland.
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